Scholastic Probation, Academic Suspension and Reinstatement

The scholastic probation and academic suspension systems adopted by the Senate of the Kentucky Community and Technical Colleges provide ample opportunity for a student to make any necessary adjustments to college study. However, the student should be aware that it is in his or her own interest to maintain as high a grade-point average as possible. 1. General regulations for community and technical college students: a. The scholastic probation and academic suspension systems are based on grade point average (GPA). b. A student may repeat a course as many times as necessary to bring the student's competence up to the level desired, subject to the approval of the division chairperson. To exercise a repeat option for the purpose of improving a grade, a course must be repeated in the same manner or by regular class work and with the same grade option as the original enrollment in the course. Before repeating a course, the student must notify in writing the president of the community and technical college (or designee) in which he or she is enrolled. The highest grade earned in a completed course shall constitute the official grade for the course. If a student has been dropped from a technical program, such permission will also be contingent upon readmission to the program. (V.A. regulations stipulate that students receiving V.A. benefits may not receive their benefits for repeating a course in which a satisfactory grade has been given.) 2. Academic Probation: a. A student earning a cumulative grade point average below a 2.0 at the end of the term shall be placed on academic probation. (V.A. regulations specify that veterans or other persons eligible to receive V.A. benefits may not remain on probation beyond two semesters without an improvement in academic standing.) 3. Removal from probation: a. A student shall be removed from academic probation by earning at least 2.0 cumulative grade point average. 4. Academic suspension: a. If a student is placed on academic probation for two consecutive terms and does not earn either a cumulative GPA or a term GPA or at least a 2.0 in the third term, the student shall be academically suspended. (Non-enrollment has no effect on probation status.) The president or the president's designee may grant an exception based upon an individual's case. b. A student on academic suspension may not enroll in any courses offered for degree credit by KCTCS. 5. Reinstatement: a. A student who has been academically suspended may be reinstated by the president (or designee) after remaining out of the college for at least one 16-week semester and providing evidence of ability to perform at the level required. b. A student who has been academically suspended shall, upon reinstatement be placed on academic probation and be subject to academic suspension if the student has failed to earn a current term GPA of 2.0 during the first term of reinstatement. c. Upon second suspension, a student may be reinstated by the president (or designee) after remaining out of the college for at least two 16-week semesters and providing evidence of ability to perform at the level required.