Action # 1

Action # 2

College's Goal met with this Action

To ensure that the College's land, buildings, and equipment are utilized effectively, well-maintained and enhanced.

To ensure that the College's land, buildings, and equipment are utilized effectively, well-maintained and enhanced.

Priority initiative

Develop a biennial plan for acquiring furniture & equipment (under $1,000)

Develop a biennial plan for acquiring furniture & equipment

Actions/ implementation

Met with key departmental individuals to discuss policy/procedures; Develop a preliminary plan for Procurement Card implementation & establish spending & credit limits; Establish policy & purchasing procedures; Limited phase in Fall semester with total implementation effective Jan 1, '98

Faculty/departmental input by Dec 1 of each fiscal year; Prioritized 'critical needs' order into the future for classrooms/departments; Computer committee input each semester to determine Technology priorities; Annual site visits to Middlesboro & Whitesburg

Resources required

College budget established for Current Expenses expenditures; Departmental cooperation of all purchasing agents (per signed agreement) to ensure all purchasing procedures are followed

Funding primarily from annual non-recurring equipment allocation; Re-allocated funds acquired from savings within other allocated budget lines

Criteria for assessment

More efficient & cost-effective for divisional/departmental budgets; Automatic review & bi-weekly reconciliation of computerized edit; Replaces existing time-consuming small transactions; Accelerated delivery, payment of college-wide purchases

Combined prioritized list review by Division/Dept. heads including Campus directors; Submission & evaluation by College President & local Board of Directors; Approved list returned for review & wrap-up

Other divisions/ programs

College-wide involving all budgeted programs; Use of pre-approved requisition requiring division or supervisory approval before release of procurement card

All division & departmental personnel

Status

ACCOMPLISHED

ACCOMPLISHED